Our client in Essex County, NJ is seeking a full-time Executive Legal Assistant, supporting the Department Co-Chair and a small team of attorneys. In this dynamic role, you'll manage practice operations, coordinate calendars, and ensure smooth client service.

Your day to day:

Develop and manage systems for tracking assignments, workflows, and legal file statuses to meet deadlines and ensure timely follow-up actions.

Communicate effectively with clients and internal teams, including providing training and support for Salesforce users, managing data, running reports, and maintaining security.

Oversee workflow and assignments in collaboration with Department Attorneys; manage the opening of files and related procedures.

Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable collection.

Support marketing efforts, including creating social media content and presentation materials, and assisting with speaking engagements.

Process invoices for payment, maintain calendars, schedule meetings

You need to have:

Minimum of 3+ years of experience performing legal support tasks, preferably in Corporate Law.

Bachelor’s degree from an accredited institution, focusing on legal studies or a related field.

Proficiency in MS Word, Excel, and Outlook, with the ability to quickly adapt to other applications; intermediate to advanced computer skills, including experience with document management systems (NetDocuments preferred).

Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have nearly 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.